License Administrator Console
We are pleased to inform you that Beekast now has a console for organizational administrators.
An administrator console is a system that allows the administrator of an organisation to manage various aspects of the Beekast licenses allocated within the organization. This typically includes the ability to add, remove and reassign Beekast licenses, as well as monitor and control the assignment.
The main difference is that requests are now handled directly with the contract administrator within the company, rather than with Beekast's Customer or Support team.
This gives more autonomy to referrers by allowing them to manage licenses directly, which can speed up the process of handling requests and offer a better response to the organization's specific needs. In other words, it decentralizes the license management process and enables faster, more accurate decision-making at the company level.
We're delighted to announce the roll-out of exciting new features in our administrator console, designed to give you greater control over the management of your licenses!
How does it work?
License administrators are designated in advance so that our Support team can carry out the necessary configuration, and then the administrator manages the licenses. This administrator will receive an email informing them that they are now the administrator of the organization.
Responsibilities of a license administrator :
- Add members to the organization
- Send invitation reminders
- Remove members from the organization
- Re-assign licenses
How do I add members to my organization?
When an administrator invites someone to join the organization, there are two possible situations:
The person does not have a Beekast account:
- The administrator will be able to send, from the administrator console, an invitation to create an account and thus become part of the license.
- Within 24 hours, the guest will receive the invitation and an email verifying their email address, followed by an email welcoming them to Beekast.
- If the email address has not been verified after the account has been created, Beekast will send an email the following day to remind the guest to verify their account. Three days later, this reminder is sent again and finally, if a week later the account has still not been verified, the same reminder disappears.
The person already has a Beekast account:
- The organization's guest will receive an email informing them that they belong to the organization, along with the documentation and information they need to get started with their new Beekast account.
Steps to follow:
1. First, as a designated organizer, click on the icon or photo of your account at the top right of the session, then click on User management
2. Next, a page opens up and on the right you will find the User Management button to click:
- View the number of licenses available and to be used
- The button for adding members to the organization
- The search bar for members already added
- And the list of users
Feel free to explore these new features in our administrator console today, and if you have any questions, we invite you to contact our Support team at support@beekast.com!
Related Articles
How to add a facilitator
It is possible to add one or more facilitators to a session to co-host and co-create the session. It is an option that allows the owner of the session to share certain rights with one or many collaborators. Add a facilitator to a session is only ...How to upload and share your videos
Import your video content directly to your Beekast session from your device (computer, phone, tablet) or from a platform (YouTube, Vimeo, and Dailymotion) To add your own video or from a platform, click on the button “Add a slide” on the panel at the ...Create a Board
Collect a set of ideas from your audience, structure and rank them based on a vote. You can also create actions and decisions from the idea cards sent by your participants! Add a Board activity To add the activity, click on Add a slide on the top ...Add time settings to your activity
With Beekast, you have the ability to add a time setting to your activity. Add a stopwatch It is possible to add a stopwatch in order to evaluate the duration of the activity. To add a stopwatch to your activity: Click on Add Slide, select your ...Customization of a session: Add your logo and the color of your organisation
You can customize your session by adding a logo and modifying the color of your session. The customization of the appearance of your session is a premium feature (from the Pro subscription) First, click on “Settings”, by clicking the cogwheel at the ...
Popular Articles
Guides
Documents to download You will find below as an attachment to this article a list of Beekast documents to consult. Don't hesitate to come back regularly for new versions. List of documents : - Administrator Guide - Beekast's technical advice - For ...Change my Beekast password
How to change my password? To change your password:: Click on your profile and then go to the space “My account”. Then, click on Username and password. Fill in the fields “Old password” and “Your new password”. When creating your new password, verify ...The projection screen
The projection screen You have the possibility to project your slides on a second screen or on a video projector. For this, use the feature extended display, and follow the instructions below. The projection screen allows showing the active slide on ...Discussion: More collaborations and interactions
Discussion space The Discussion is the space in which the participants can send their messages, their questions, their comments, and even images. This space encourages interactions with your audience and facilitates the participation of the most ...Scoring systems in Beekast
Facilitate the evaluation and encourage the engagement of your participants On Beekast, there are 2 typers of notations to boost the engagement or to evaluate your participants. The score obtained by your participants corresponds to the amount of ...