Share my session
Opening and closing my session
By default, sessions are opened and for a 20 days period of time
A session must be open in order to be accessible to participants. By default, a session is open when it is created.
You can check whether the status of your session is open or closed at any time, using the padlock icon at the top left of your session's slideshow, this shows the end date of your session too. Or you can access by clicking on the Share button on the top right of the session.
1- Automatic closure: Your sessions will close automatically after 20 days by default.
2 - Customising the duration: You can adjust the default duration of all your sessions. Simply go to your session Share settings to choose the duration that suits you.
3 - Access control: You have the power to manually close or open access to a session for your participants. Use the "Disable participant access" option to manage session opening with a single click.
Master sessions are not affected by this rule.
For your existing sessions, there is no need to worry: they will also be modified by this update. They will close automatically after 60 days (i.e. 2 months) from the date the feature is rolled out, but you will be able to change this end date at any time. These changes aim to simplify your day-to-day management while enhancing the security of your data, ensuring that access to your information remains under your control at all times.
How to change the default duration of your sessions:
1. Click on your profile picture icon in the top right corner
2. Select Session Duration Management from the menu on the left
3. Then select the desired number of days
Invite your participants to join your session
You can invite your audience to join your session in 3 ways:
- by sending them the public link,
- using the session code, a 6-digit code
- or by displaying the session QR code.
Public link
To find the public link for your session, click on the "Share" button in the top right-hand corner of your Beekast page.
From the pop-up, you can:
1. Either copy the link and use your own channel to share it with your audience.
2. Or send an email invitation directly from this page. Simply enter the email addresses of your participants separated by commas, then click on Send invitations. Participants will receive an email invitation with the link to join your session.
The session code
The session code is a 6-digit code that your participants can enter on the purple banner on my.beekast.com page or on the beekast.com page in order to join your session.
To find the session code, click on the "Share" button at the top right of your Beekast screen. From the pop-up, you can:
1. Copy the code
2. Change randomly the code
At each new generation, the previous code is no longer valid as the public link.
The QR code
Participants with smartphones can also join a session simply by scanning a QR code.
To display the QR code, click on "QR code" on the right-hand side of the toolbar.
You can also add a slide with the QR code and the session code: to do this, click on "Add a slide" on the left and then on "Link and QR code".
Consult our article about the QR code HERE.
Add collaborator
From the menu that opens once you have clicked on the “Share” button, the owner can also add collaborators, to help them co-create and co-host the session.
You just need to:
1. Click on the Share button on the top right of the page
2. Then click on the +Add button,
3. The space to fill in the email addresses will appear
4. Once all the email addresses added, you just need to click on Add. They will receive an invitation directly in their mailbox.
For more information about the collaborators, click HERE
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