Once logged into your Beekast account, you'll access the Homepage, where you'll find all your sessions as well as the sessions you've participated in.
Home
You'll find the following options:
1- The button to create a new session.
A new session
A Master session
Improve a session with Pollen. Please check our Pricing page.
Duplicate a session using the duplication code.
2- The button to join a session as a participant, with the 6-digit code.
3- Start with: create a session directly from an activity. Click Other activities to see them all.
4- You can see the most recently consulted sessions.
5- Some premade session templates.
You'll also find the Pollen card: click Create with Pollen to build a session from your goal or a file.
Folders
For efficient management of your sessions, you can create up to 50 folders by clicking on + Create folder, then naming and creating the folder.
To access a folder, simply click on its name.
To move a session to another folder, click the three dots next to the session and choose Move to.
Your session's information
Once you're in the folder of your choice, you'll find all the sessions organized in this space, along with the following information:
The multiple selection box.
The name of the session.
The date you last accessed the session.
Your role in this session (Owner, Collaborator, Participant).
The slide navigation type (Live or Self paced).
The accessibility status of a session: Open (accessible to participants) or Closed (inaccessible to participants).
A space to add additional notes.
You can view all your sessions as a list, sorted by the different categories shown in the columns.
My participations
A participant space to easily join a session with your code and find your previous participations.
Possible actions on a session
To the right of each session, you'll find 3 small dots that give you access to certain actions for that session. The actions available depend on your role in the session.
1. As the Owner:
Rename the session.
Close/open the session.
Duplicate it.
Copy the duplication code.
Add a tag (to organize sessions).
Move to another folder.
Delete the session.
2. As the Collaborator:
Rename the session.
Close/open the session.
Duplicate it.
Copy the duplication code.
Add a tag (to organize sessions).
Move to another folder.
💡Good to know
Deleting a session remains an exclusive feature of the Owner.
3. As the Participant:
Add a tag to the session: this lets you filter your sessions view by category.
Move your session to another folder (within your own account).
Leave the session.
💡Good to know
If you leave a session on which you are a Collaborator, you won't be able to access it anymore. The only way to access it again is to be invited back (via the public link or the session code). Either way, you keep your Collaborator role, so you'll be able to host it, edit it, and so on once you have access again.
Locked sessions
If you have the Guest role in an organization, for example after your license was removed, the sessions you own stay in your space, but they are locked: they show the Locked badge and you can't open, edit or run them.
When you click a locked session, the Session is locked window opens:
Ask for a license (1): a request is emailed to the organization's owners and admins.
Transfer ownership (2): select a licensed member of the organization, then click Transfer (3). The session then belongs to them and is no longer locked.
💡Good to know
As soon as a license is assigned to you again, all your sessions are unlocked, just as you left them.
In the meantime, your sessions' collaborators and participants keep their access.
To learn more, see the article Transfer session ownership.
Your information
By clicking on your organization's name at the bottom left, you can switch organizations and access several buttons:
Your name: to open My account and access all your personal information.
Log out: to log out of your Beekast account.
Language: to change the language of your Beekast interface.
By clicking the bell in the top right corner, you'll see your action and decision notifications.
The Trash
From the Trash, you can retrieve your sessions deleted in the last 30 days. After this period, they are automatically deleted.
❓FAQ
How many folders can I create in my My Sessions space?
You can create up to 50 folders to organize your sessions.
How do I move a session to another folder?
Click the three dots next to the session, then choose Move to.
Who can delete a session?
Only the Owner of a session can delete it. Collaborators don't have access to this action.
How long do I have to recover a deleted session?
Deleted sessions stay available in the Trash for 30 days, after which they are automatically erased.
What happens if I leave a session as a Collaborator?
You won't be able to access it anymore unless you're invited back (via the public link or the session code). You'll keep your Collaborator role.
How do I access my account information?
Click your organization's name at the bottom left of the screen, then click your name to open My account.
What are the different roles possible in a session?
Owner, Collaborator, or Participant.
Why does one of my sessions show the Locked badge?
You have the Guest role in this session's organization, for example after your license was removed. You're still its owner, but you can't open it: click it to ask for a license or to transfer ownership to a member.